Job Description

TITLE: Executive Assistant Sr. POSITION SUMMARY: The Executive Assistant Sr. is responsible for production of administrative and clinical materials and correspondence, coordinating day-to-day activities and other duties and projects as assigned. Performs high-level secretarial duties in an efficient and effective manner, in accordance with departmental objectives, assuring optimal secretarial services are provided to the highest level of productivity. Her/his activities contribute significantly to the smooth running of the overall department. SPECIFIC SKILLS NEEDED Strong typing skills Strong general office skills Statistical data collection and presentation Computer skills essential with advanced knowledge of Word, Excel and PowerPoint Strong verbal and written communication Professional writing skills Telephone etiquette Medical terminology preferred Highly advanced organizational and independent problem-solving skills Customer service/focus skills Comfortable in managing multiple assignment and priorities EDUCATION/EXPERIENCE/TRAINING High school graduate, college degree preferred Experience supporting senior level management preferred POSITION SUMMARY: The Executive Assistant Sr. is responsible for production of administrative and clinical materials and correspondence, coordinating day-to-day activities and other duties and projects as assigned. Performs high-level secretarial duties in an efficient and effective manner, in accordance with departmental objectives, assuring optimal secretarial services are provided to the highest level of productivity. Her/his activities contribute significantly to the smooth running of the overall department. SPECIFIC SKILLS NEEDED Strong typing skills Strong general office skills Statistical data collection and presentation Computer skills essential with advanced knowledge of Word, Excel and PowerPoint Strong verbal and written communication Professional writing skills Telephone etiquette Medical terminology preferred Highly advanced organizational and independent problem-solving skills Customer service/focus skills Comfortable in managing multiple assignment and priorities EDUCATION/EXPERIENCE/TRAINING High school graduate, college degree preferred Experience supporting senior level management preferred DUTIES AND RESPONSIBILITIES 3. WITH CONSIDERATION TO AGE, EMPLOYEE UTLIZES THE APPROVED PROCESS TO RESOLVE BIOHYSICAL, PSYCHOLOGICAL, EDUCATION, AND ENVIRONMENTAL NEEDS FOR PATIENT/SIGNIFICANT OTHER WHEN ADMINISTERING CARE. 4. Actively participates in meetings taking and typing minutes. 5. Types documents, to include correspondence, policies, confidential memoranda, special reports, etc. ensuring that all is presented grammatically correct and error free in final form. Compose executive responses to communications. Prepares clinical and administrative reports, physician letters, forms, correspondence and other materials as requested. 6. Assists on selected hospital-wide projects as assigned or approved by management and in coordination with routine responsibilities. 7. Assists with research activities; e.g., retrieving copies of journals, preparation of presentations in Word, Excel, or PowerPoint including typing, formatting and preparation of graphic presentations of data. Edits copy prepared and typed by others

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